Governance in SharePoint 2013

Governance is the set of policies, roles, responsibilities, and processes that control how an organization s business divisions and IT teams work together to achieve its goals.

The three major area for governing SharePoint 2013 are:

1) IT Governance: Software and Services
2) Information Management: Content and Information stored by users
3) Application Management: Custom Solutions


Governance policies varies according to site types. The larger the number of people who get information from a particular type of site, the more tightly it is governed, and vice versa.

IC697319In order to be able to apply any governance policy, you need to create a good team from various disciplines to develop and maintain any policy. A typical team is as follow:

1) Executive stakeholders: Define the overall goals of the governance committee and periodically evaluate the success of the implemented practices and policies.
2) Financial stakeholders: Make sure that governance rules and processes help increase the return on your organization’s investment in SharePoint products.
3) Business division leaders: Represent the teams that do the primary work of the enterprise and drive the architectural and functional requirements of the deployment.
4) IT managers: Help develop their service offerings and determine how to achieve their IT responsibilities
5) Software development leaders: Help determine which customization tools are approved, how to verify code security, and ensure code-related best practices
6) Technical specialists: Design, build, and run IT services and solutions
7) Trainers: Develop a training plan for your organization
8) Influential information workers: Do the day-to-day work and help ensure that the services and information architecture meet their needs
9) Information architects or taxonomists: Design information systems and taxonomies
10) Compliance officers: Make sure that an organization meets its regulatory and legal requirements and manages its corporate knowledge

These roles may be different from one company to another.

In order to be able to maintain a SharePoint application and to have a good team, you must provide the employees of your organization with the following:

1) Training
2) Education
3) Content
4) Search


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